Supplier code of conduct

The purpose of this Supplier Code of Conduct is to set forth the essential principles that all suppliers must adhere to. These standards reflect our commitment to quality, security, sustainability, and ethical business practices, ensuring long-term partnerships based on trust and compliance.

Version: 1.0.6
Effective date: 2024-10-14
Last revised: 2025-05-16

Author: IMS coordinator
Approved by: CEO
Classification: Public

This Code applies to all suppliers, contractors, and vendors. Compliance with the mandatory requirements outlined below is non-negotiable, while adherence to our expected best practices is highly encouraged to align with our values.

We expect all suppliers to uphold our core values:

• Quality: Deliver high-quality products and services, continuously improving processes.
• Honesty: Operate with transparency and integrity.
• Respect: Respect human rights, labor laws, and environmental standards.

These are non-negotiable obligations that all suppliers must meet. Failure to comply may result in corrective actions or termination of the supplier relationship.

1. Human rights, labor practices, and health and safety

Suppliers must:

• Comply with all applicable labor laws and human rights regulations, ensuring fair wages, no forced or child labor, and safe working conditions.
• Provide a safe and healthy working environment, including responsible handling of hazardous materials.

2. Security and data protection

Suppliers must:

• Comply with data protection regulations (e.g., GDPR) to safeguard personal and sensitive information.
• Implement robust cybersecurity measures reflecting industry best practices.
• Protect physical infrastructure from theft, damage, and unauthorized access.

3. Ethical business practices and anti-corruption

Suppliers must:

• Reject all forms of corruption and bribery.
• Disclose any conflicts of interest.
• Comply with anti-slavery and anti-human trafficking laws.

4. Monitoring and compliance

Suppliers must:

• llow audits and inspections to verify compliance with this Code.
• Take corrective actions in the event of non-compliance.
• Ensure their own supply chain adheres to the same standards.

While not strictly mandatory, we strongly encourage suppliers to adopt the following best practices. Adopting these will align you more closely with our values and long-term sustainability goals.

1. Social and environmental responsibility

We expect suppliers to:

• Minimize environmental impact and strive for carbon neutrality by reducing greenhouse gas emissions and supporting the circular economy.
• Implement environmental management systems (e.g., ISO 14001).
• Engage in CSR initiatives to benefit local communities.

2. Innovation and collaboration

We expect suppliers to:

• Invest in innovation to improve product quality, efficiency, and sustainability.
• Collaborate with us to create mutually beneficial solutions that align with our business goals and values.

3. Transparency and whistleblowing

We expect suppliers to:

• Foster a culture of transparency where ethical concerns can be raised without fear of retaliation.
• Provide whistleblower channels for reporting unethical practices internally and within their supply chain.

We seek long-term partnerships with suppliers who share our commitment to sustainability, quality, security, and ethical practices. By working together, we aim to drive positive change and uphold the highest standards.

Failure to comply with this Code may result in corrective actions, suspension of services, or termination of the business relationship. Serious violations, including unethical behavior, legal breaches, or repeated non-compliance, may lead to immediate contract termination and potential legal action.

Suppliers are required to report any breaches of this Code. Reports should be directed to our procurement team at supplier@glesys.com. Confidential reports can be submitted via the reporting channel available at https://glesys.whistlelink.com. All reports will be reviewed and investigated appropriately.

The CEO is responsible for the annual review of this document to ensure its relevance and effectiveness.